Chapter Annual Reports

In order to maintain standing as an NSS chapter, both U.S. and International chapters need to file a report with the organization every year; the reporting deadline is February 15th.  NSS Affiliates may also file information reports using the form below.

Reports should be submitted by email to the Vice President for chapters at Candace.Pankanin@nss.org and to NSS headquarters at nsshq@nss.org.  For chapters reporting financial information (US chapters that do not file separately with the IRS) a paper copy to NSS headquarters is also required (only paper copies are required to have signatures when asked for).  NSS Headquarters can be reached at:

National Space Society
1620 I (Eye) Street NW, Suite 615
Washington, DC 20006, USA

FAX: (202) 463-8497

Chapter reports must include:

• Updated contact information for your chapter.
• Any changes to your chapter bylaws.
• Financial information covering the previous calendar year for chapters that do not file separately from NSS.  (Note that IRS Form 990-N discussed below is not considered filing separately but is required in addition to the financial forms normally filed directly with NSS).
• A list of activities for the past year including a description.  Please begin each item/activity with the title of the event, the date, location, and approximate number of people in attendance.
• A chapter membership list ( for sample membership list click here).
• Any other information chapters wish to regularly report to NSS.

Chapters are encouraged to make use of the following forms for their reports.

• Chapter Information Report Form [Word]  [PDF]  [Text]
• Chapter Financial Report Form [Excel]  [PDF page 1, page 2]  [Text]
• Alternative Chapter Financial Report Form for chapters with less than $25,000 income
• Group Exemption Authorization Form

All Chapter leaders please read -- Filing with the IRS below and What's New about Chapter Reports this Year? -- carefully since some of what follows is a change in reporting procedures for most chapters.  At the end of this description you will be able to click on a Q&A link to find answers to questions you may have.

Filing with the IRS

If your chapter has generated revenues of more than $25,000 this year, please contact NSS Headquarters for more information at 202-429-1600 or nsshq@nss.org.

All U.S. chapters that have generated revenues of less than $25,000 must also file with the IRS beginning in 2008 in addition to forms submitted directly to NSS above -- this does not apply to International chapters.  U.S. chapters will submit IRS Form 990-N (the e-Postcard) electronically.

The form requires the following information from each chapter:

• Chapter name
• Any other names the chapter uses
• Mailing and website addresses
• Employer Identificaton Number (EIN)
• Name and address of principal officer for the organization
• Annual tax period
• A statement that the organizations's gross receipts are normally $25,000 or less
• If applicable, indication that the organization is going out of business

IRS Form 990-N (e-Postcard) is available on the IRS website at http://epostcard.form990.org/

Step-by-Step instructions (courtesy HAL5) including screen shots are available in this PDF file

IRS FILING REQUIREMENT FAQ

What's New about Chapter Reports this Year?

Any additional questions about this new filing requirement may be directed to Bruce Janele via email at Bruce.Janele@nss.org or by calling 202-429-1600, extension 106.

All other questions, or if you are having trouble accessing or downloading the forms that you need, send an email to Candace Pankanin.  The forms will be sent to you as an email attachment.  Send your questions or request for forms to Candace.Pankanin@nss.org or call 201-945-0769 and leave a voice mail.  When sending an email please put "NSS Chapter Annual Report" in the Subject Line.

THANK YOU!